When you want to create a course, you’ll need some preparation. You’ll have to create and add skills, topics, badges, etc that you want to use in your course. You can use this article as a checklist of all the things that you can use when you create a course.

The sections of this article will refer to something you can create in the Studio.
 

Skills

If you're creating a course, you want to track what your students are actually learning. You can do this by adding and managing skills. These skills can basically be anything: Sales, Software knowledge, Communication...
The skills can be linked to the different elements in your courses (quizzes, video's, slides,..).

 

Create a skill

In Studio > Skills, click 'New skill' in the upper right corner.
Give a name to your skill and give it a colour label.
 

Add a sub skill

You can also work with sub skills. For example: If you have ‘Sales’ as a skill, you could add sub skills like cold calling and cold emailing

Click on the skill you want to add a sub skill to and follow the same process described above. (click 'New skill' in the upper right corner, give a name to your skill and give it a colour label).

 

Skills overview

You’ll be able to see all the skills you have on the platform already, how many sub skills are under a certain skill and how many times it has been used in a course. You can easily delete, edit or move a skill to another level by hovering over a skill and clicking the bin, the arrow or the editing pencil. 

 

Badges

When people follow a course, they go through several stages. For every stage, badges can be awarded. It helps motivating the students to keep them learning and is a gamification element in the learning system. 

Information on how to create badges and how to use them can be found in the article on Badges.

Certificates

Apart from badges, you can attach certificates to a course. A certificate can be handed out when a person completes a course. You can add a requirement that a user needs to pass an extra quiz before they earn the certificate. In this manner you could require your team members to earn a certain certificate before they can be considered for promotion or a pay raise or exert a certain part of their job. 

To make certificates you can go to the Studio and hit 'Certificates'. This is where you'll see an overview of the certificates that are already on the platform. The status of every certificate is visible, which can either be published (the certificate is available for use in a course), unpublished (the certificate still needs to be published before it can be used) or 'validation errors' (Some information in the certificate isn't filled out correctly or completely). On the top you can see there are two tabs; certificates and certificate template. 

CREATE A CERTIFICATE TEMPLATE

In the Studio, you can easily create your own certificate template, which specifies what your certificate will look like and how it will be designed. You can go to Studio and hit Certificates and go straight to the tab 'Certificate Templates'. There you will have an overview of all the templates that are already available. 

  • Studio
  • Certificates
  • Tab ‘Certificate templates’
  • New certificate template
  • Name your certificate (Note: your now naming your certificate template just as a label, this will not appear on the certificate itself. You could for example call it 'Simple Template' or 'Detailed Template', depending on the kind you're creating)
  • Create

Now you’ll have a view on how you’re certificate is going to look like. On the left side, you can now choose what you want on there and what not by switching certain items on or off. At the bottom you can even set a a background for the certificate if you want to make it more visually appealing.

When done assembling your certificate, simply press 'Save changes' and your certificate template will be available to use. 

CREATE A CERTIFICATE 

Now that you’ve create a template, you can now create a certificate for a specific course. 

  • Studio
  • Certificates
  • Click on the tab ‘Certificates’
  • New Certificate
  • Give it a name (e.g. Product Expert)
  • Set the expiration date
  • Provide a short description about why people are earning this certificate. 
  • Create

You can now see on the left part the items that you’ve just configured. Additionally you can now add the template that you’ve created before (see above) and add an electronic signature to add at the bottom of your certificate to make it more official. 

Optional: It could be that you decide that you don't want everybody to just get a certificate after finishing a course, but must complete a quiz before receiving it. On the right pane you can turn 'Certificate Quiz' on. This is where you can then add the questions you want them to solve before receiving the certificate (more about this in section 3.7.). If you then enable the advanced settings, you can even set the quiz pass rate (the percentage a user needs to achieve to pass the quiz and receive the certificate) and set in detail if the students can retry the quiz or not.  

If you finally press 'Save Changes', you just created a certificate. 

Important! If you actually want to use the certificate in a course, make sure you press the button 'Publish' in the top right corner, so you can attach the certificate to the relevant course!

Media

When you are creating a course, you might want to work with video material, slides and maybe attach files that the students can download to reflect on afterwards. These files have to be uploaded beforehand in the media library.

ADD VIDEO FILES TO THE MEDIA LIBRARY

  • Studio
  • Media
  • Hit tab ‘Videos’
  • Add folder
  • Give your folder a name (tip: name your folder after the course you want to create to have a good structure in your media library)
  • Save
  • Select the folder you’ve just created
  • Upload
  • Browse
  • Select the video file from your computer (Note: nearly any video format is compatible; .mp4, .mov,..)
  • Upload now

You can now see the video added to the folder, which you can later on use in your course.

ADD SLIDE FILES TO THE MEDIA LIBRARY

  • Studio
  • Media
  • Hit tab ‘Slides’
  • Add a new folder (or select the one you’ve created to add video’s in)
  • Select the relevant folder
  • Upload
  • Browse
  • Select the Slide file from your computer (Note: Only PDF-files are compatible). You thus must beforehand convert your powerpoint presentations (.ppt, .key,..) into .PDF-files. 

You can now see the slide file added to the folder, which you can later on use in your course.  

ADD DOWNLOAD FILES TO THE MEDIA LIBRARY

The third tab is the Downloads, where you can upload files that your employees and students can download in the course. You can upload documents here that students might need, even after they've finished the course to reflect on.

  • Studio
  • Media
  • Hit tab ‘Downloads’.
  • Add a new folder (or select the one you’ve created to add videos or slides in)
  • Select the relevant folder
  • Upload
  • Browse
  • Select the Download file from your computer (Note: Here you can upload any file format (audio, excel, text,..), here you can even attach a powerpoint file)

Now you’ve added all the files needed to actually create your courses. 

Topics

It can be helpful if you label your courses with certain topics. This will help students when they are looking for a specific course in the library, as they can filter on these topics. 

CREATE A TOPIC

  • Studio
  • Topics
  • New topic
  • Give your topic a name
  • Create topic

You can always delete or edit a topic by hovering over a topic and selecting the bin or the editing pencil.

Questions

As part of a course, you can test the knowledge of the students after they’ve followed a course by creating a quiz. A quiz of course has questions in it which you can add straight away to your quiz when you're making the course, or you can do it via the Studio.

CREATE QUESTIONS

  • Studio
  • Questions
  • New question
  • Formulate your question
  • Set the question type (there are 6 options)
  • Set the skill they are acquiring by solving this question
  • Set the difficulty level of this question
  • Create question

Depending on which type of question you’ve selected, you’ll see a different screen will appear.

 
For every question 

  • You can attach a video file or a pdf/audio file that they can view first before they answer the question. You can select these files from the media library. 
  • You can add feedback to your question where you can specify why the answer was correct or why other options are incorrect. This feedback will thus appear after a right answer.
  • You can also add a hint that will appear when the student gave a wrong answer. He/she can view this hint and this might help them to answer correct the next time they take the quiz. 

Multiple choice

  • You can add the answer options and mark the option that is the right answer (there can only be one right answer, if you want more options to be possible, select the question type ‘all that apply’). You can add as many options as you like via the ‘Add more’ button. 
  • Save changes

All that apply

  • You can add the answer options and mark the options that are the right answers. You can add as many options as you like via the ‘Add more’ button. 
  • Save changes

Match the question
This question allows you to drag and drop answers in the right combination

  • To enter the answer possibilities, hit ‘edit/view question’
  • Add block
  • In the left block you type in a word or concept (e.g. grass)
  • In the right block you type in the word that matches this concept (e.g. green)
  • Add as many block as you want that the students have to link 
  • Save changes

Fill in the blank

This type of questions allows you to write a sentence and the students must identify the words or words chunks that are missing. 

  • When you formulate your question and identify the missing pieces the students have to fill in by using {__}. For every ‘{__}’ you add to your question (you can add as many as you’d like), a new answer field appears where you can add the missing word/concept
  • You can also indicate if the order matters in which the students fill in the blanks
  • Additionally you can indicate if the answers are case sensitive, yes or no. 

True or false

  • Here you just have to indicate if the answer to the statement/question is true or false

Open answer

  • For this question type, you don’t have to configure anything further. You’ll have to review the answer of the students later on.

You will now have an overview of all the questions you’ve created on the platform (the question library). You can see the skills linked to them, the difficulty level, the type of questions and how many times it was used in a quiz. If you're looking for a specific question, you can filter on certain skills or difficulties. Later on, you’ll be able to add these question to the course. 

Courses

Now that you’ve done the preparing work, you can actually start creating your course.  
When you want to create a course, you can go to the Studio, select Courses.

CREATE A COURSE

  • Studio
  • Courses (here you will see an overview of the courses that are already on the platform, or this page will be empty if there aren't any courses yet). 
  • New course
  • Give your course a name
  • Describe what students will learn in this course
  • Select the topic(s), relevant for this course (you can select as many as you’d like ) - See Section 3.5. for more info on topics.
  • Create course

On the left pane you can now see the course builder where you enter the structure of the course, on the right pane you manage the content and specifics of that structure.  

In the right pane you can now see some details that you've already defined (e.g. course title, course description,..) and some new fields that have to be filled out. 

 

  • Activate or deactivate the button 'order of steps completion' (This allows you to either force people to start from the beginning of the course or gives them the freedom to pick up from a random point somewhere in the course)
  • Set the language of the course so students know what to expect
  • Add a certificate to this course (optional) students can obtain by completing this course.
  • Select a specific student group (optional) who has access to this course (Note: if you don’t select a student group, everyone on the platform will be able to access and start this course. If you select a specific student group, the access will be limited to the student group(s)). More info about creating student groups can be found in section 2.
  • Specify the time it takes to complete the course
  • Indicate who the instructor for this course is (several are possible) (Note: this will be visible for the students so they know who their point of contact is, if they would need some extra information or support)
  • Add Instructor file (optional); These files (uploaded in the downloads tab in the media library) are meant for the instructor as personal notes or slides for him/her. These will not be visible for students, only for the instructor(s) of the course. 
  • Set the theming of the course; you can upload an appealing photo or gif that will represent the course card in the library of the students. 
  • Save changes

ADD STAGES AND STEPS

Now that you've edited your basic course information, you can now get started to insert actual content into your course.

First up you can add Stages and Steps. When you compare your course to a book, the Stages are the chapters of a book, and the Steps are the different pages within the chapters. You can thus first add the Stages that you would like to have in this course and then afterwards add the different steps you’d like for each chapter ( button ‘add event’ is explained in section 3.9.). There are four kinds of steps: a video, a quiz, a slide and text. 

When you see the red dots next to the stages and steps you've just added, this means that these are not complete yet and you still need to fill in certain details about the stages/steps. 

To edit/configure a Stage

  • Click on the stage (‘Stage name here’)
  • Name the stage
  • Add a description of what students can expect from this stage
  • Add badges (to know more about badges, see section 3.2.)

Now that've set the details for the stages, you can get more in detail about the different steps. You can of course choose which ever steps you want, as many is you want, in whichever order you want. The four different kinds of steps will now just be explained in detail.

To edit/configure steps 

Video step

  • Select the skill linked to this video step
  • Give the video step a name
  • Add the video (which you’ve uploaded before in the media library; more about this in section 3.4.) 
  • Set the difficulty level of this video (the amount of skill points your students receive are linked to this)
  • Optionally
  • Add a description
  • Add teacher's’ notes (extra information from the teacher about the video)
  • Add downloads (which you’ve added before in the media library under downloads) 
  • Activate or deactivate video playback (allow or forbid students to rewind a video in the course)

Slide step

  • Select the skill linked to this slide step
  • Give the slide step a name
  • Add the slide file (which you’ve uploaded before in the media library; more about this in section 3.4.) 
  • Set the difficulty level of this text file (the amount of skill points your students receive are linked to this)
  • Optionally
  • Add a description
  • Add teacher's’ notes (extra information from the teacher about the video)
  • Add downloads (which you’ve added before in the media library under downloads) 

Text step

  • Select the skill linked to this text step
  • Give the text step a name
  • Indicate the estimated it takes to read this text element
  • Enter the text and manage the lay-out right here in the tool (Note: word-documents or text files can thus not be uploaded here, you have to copy the text and paste it here in the text box)
  • Set the difficulty level of this slide file (the amount of skill points your students receive are linked to this)
  • Optionally
  • Add a description
  • Add teacher's’ notes (extra information from the teacher about the video)
  • Add downloads (which you’ve added before in the media library under downloads) 

Quiz step

  • Select the skills linked to this quiz step
  • Give the quiz step a name
  • Set the minimum pass rate for this quiz: this is the percentage a students needs to achieve to pass the quiz
  • Set the maximum number of retries: here you can indicate the maximum amount of attempts the students get to complete the quiz. If the students exceeds that limit, they can request new attempts to the instructor
  • Set a time limit: you can set the maximum amount of time a student gets to complete the quiz
  • Choose when feedback will be shown (right after each question or at the end of the quiz)
  • Choose to shuffle or not shuffle the questions (random order or the order in which you’ve added them)
  • Add the questions to your quiz
  • Option 1: you can import than from your question library (‘Add question from library) if you’ve added via the studio - see section XX to see how you can add questions in the library)
  • Option 2: Create and add questions now. Depending on which type of question you’ve selected, you’ll see different details you have to fill out.

For every question 

  • You can attach a video file or a pdf/audio file that they can view first before they answer the question. You can select these files from the media library. 
  • The cartwheel: set the difficulty level of this question
  • The cartwheel: You can add feedback to your question where you can specify why the answer was correct or why other options are incorrect. This feedback will thus appear after a right answer.
  • The cartwheel: You can also add a hint that will appear when the student gave a wrong answer. He/she can view this hint and this might help them to answer correct the next time they take the quiz. 

Multiple choice

  • Formulate your question
  • You can add the answer options and mark the option that is the right answer (there can only be one right answer, if you want more options to be possible, select the question type ‘all that apply’). You can add as many options as you like via the ‘Add more’ button. 
  • Save changes

All that apply

  • Formulate your question
  • You can add the answer options and mark the options that are the right answers. You can add as many options as you like via the ‘Add more’ button. 
  • Save changes

Match the question

This question allows you to drag and drop answers in the right combination

  • Formulate your question/assignment
  • To enter the answer possibilities, hit ‘edit/view question’
  • Add block
  • In the left block you type in a word or concept (e.g. grass)
  • In the right block you type in the word that matches this concept (e.g. green)
  • Add as many block as you want that the students have to link 
  • Save changes

Fill in the blank

This type of questions allows you to write a sentence and the students must identify the words or words chunks that are missing. 

  • Formulate your question
  • When you formulate your question and identify the missing pieces the students have to fill in by using {__}. For every ‘{__}’ you add to your question (you can add as many as you’d like), a new answer field appears where you can add the missing word/concept
  • You can also indicate if the order matters in which the students fill in the blanks
  • Additionally you can indicate if the answers are case sensitive, yes or no. 

True or false

  • Formulate your question/statement
  • Here you just have to indicate if the answer to the statement/question is true or false

Open answer

  • Formulate your question
  • For this question type, you don’t have to configure anything further. You’ll have to review the answer of the students later on (see section 4.4.).

Now that you’ve managed to add all the steps and stages that you wanted, press ‘Save changes’ to save all your work (Note: when you hit save, your course won’t be visible yet for the students. When you decide your course is ready, you can officially publish it, via the button ‘publish’ in the top right corner).

Tracks

A track is a combination of several courses. This can be useful when for example you have a new employee that needs to be onboarded and this person needs to follow several courses that capture everything he/she needs to know (company values, policy, strategy, CRM systems..). In this way, you can enrol this person in a track, instead of several separate courses.

CREATE A TRACK

  • Studio
  • Tracks
  • New track
  • Give your track a name (e.g. Onboarding track)
  • Add a description
  • Create track

On the left pane you can now add all the courses that you want to include in this track. 

  • Add course
  • Select the relevant courses 
  • Select

On the right pane you can now see some details that you've already defined (e.g. track title, track description,..) and some new fields that have to be filled out. 

  • Enable if this is a paid track or not (contact support if you would like more information about the working of this paid system)
  • Activate or deactivate the button 'order of courses completion' (This allows you to either force people to start from the first course or gives them the freedom to pick up from a random course somewhere in the track)
  • Select a specific student group (optional) who has access to this track (Note: if you don’t select a student group, everyone on the platform will be able to access and start this track. If you select a specific student group, the access will be limited to the student group(s)). More info about creating student groups can be found in section 2.
  • Add a certificate to this track (optional) students can obtain by completing this track - See section 3.3. to find out more about how to create a certificate
  • Set the language of the course so students know what to expect
  • Add a trailer to the track to excite people about what they will learn in this track (this video has to be added in the media library via the studio)
  • Add a prerequisite (this option allows you to require the student to have earned an active certificate before being able to enroll in this track. By default, it will use all prerequisites of the courses in your track, but you can add additional ones here).
  • Set the theming of the track; you can upload an appealing photo or gif that will represent the track card in the library of the students. 

Now that you’ve managed to add all the courses that you wanted and configured everything about the track, press ‘Save changes’ to save all your work (Note: when you hit save, your track won’t be visible yet for the students in the library. When you decide your track is ready, you can officially publish it, via the button ‘publish’ in the top right corner).

Sessions

Apart from adding stages (chapters) to your course, you can also add events/sessions. An event is offline training in a classroom that you can organise and manage threw the Intuo platform. You can thus have a course that is partially online and partially offline. 

ADD AN EVENT

  • Studio
  • Courses
  • Select the relevant course you want to add an event to or create a new course
  • Add event

On the right pane you can set the basic info about this event. 

  • Name your event
  • Give a short description about this event
  • Enable or disable grading for the attendees for this event
  • Select if the location for the session can be anywhere or has to be in a specific location (can be specified later)
  • Select a badge you want to add
  • Set a prerequisite for an instructor (this allows you to set certain requirement about the instructors that will host the session. You can select a certificate that the instructors must have obtained before they are allowed to teach the classroom session)

On the left pane you can then see a division between Planning and Sessions. Planning allows you to plan the day and make timeslots which indicates how the day will look like. 

Create the planning

  • Add new timeslot
  • Select a skill the attendees will gain from this part of the training
  • Name the timeslot (e.g. Introduction)
  • Set the difficulty level of this timeslot
  • Provide a short description of this part of the training

It is possible that you can't organise an offline training day for all your employees at once and that you might have to organise it several times to accommodate everyone. This is where you create sessions. 

Create the sessions

  • Sessions (next to planning)
  • Add new session
  • Make the session private yes or no (visibility will be limited if you make it private)
  • Select what type of offline session this is, either a classroom session or a Webinar

Classroom

  • Location: provide the details of where the classroom session will take place
  • Set the date and time for this session
  • Set a maximum number of participants for this classroom session
  • Enable this session to be paid or not paid
  • Attach a studentgroup to this session
  • Set the instructor who will be hosting this classroom session
  • Display the language in which the classroom session will be given
  • Provide optional additional information about session (directions, specifics on the room in the building where they have to be)

Webinar

  • Paste the link to the hosted webinar (Note: the webinar in itself can not be hosted via the platform. The platform just manages the subscriptions)
  • Set the date and time for this session
  • Set a maximum number of participants for this webinar
  • Enable this webinar to be paid or not paid
  • Attach a studentgroup to this webinar
  • Set the instructor who will be hosting this webinar
  • Display the language in which the webinar will be hosted
  • Provide optional additional information about the webinar

Extra: If you go to the Studio and click on Sessions, you will be able to add a session via this way. Before you can add a session, you must however have a course where an event is organised (more info here). So when you click in the top right corner on 'New session', you will see the courses appear where you want to create a session for. Select the relevant course and the same principle settings go; set a location, a date, available seats, instructors, etc. 

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